Week Of Welcome

2009 New Student Orientation
  

The UTMB All School Orientation was held in Galveston on August 22, 2009.  If you were unable to attend and wish to view the video of the event, click here if you are ON campus.  If you are off-campus, please click here (click All School Orientation on the left hand side under UTMB events).

SHP Orientation Monday - 8/24/09

UTMB Student Services

SHP Welcome

Academic Computing and Email Access

Compliance – Fire Safety Training

Compliance – Infection Control/ Universal Precautions

Click here

Note: Although compliance training is in video format for this date, you must be physically present for session or complete online compliance training to receive credit.

SHP Orientation Tuesday - 8/25/09

Hurricanes, Student discipline, and Student Resources Library

Click here 

SHP Orientation Wednesday - 8/26/09

Compliance Training HIPPA, Sexual Harassment, General Compliance, Information Protection

Click here

Note: Although compliance training is in video format for this date, you must be physically present for session or complete online compliance training to receive credit.

Welcome to the School of Health Professions!  Although you may have already received your new student Welcome Letter in the mail, we offer this page as an online resource for orientation information complete with helpful links and phone numbers. 

New Student Orientation activities occur in several locations as follows: 

Welcome Weekend 2009: "Begin a Journey, Leave a Legacy"
Mark your calendars for the new UTMB Orientation Day for ALL 2009 Incoming Students, Parents and Spouses. 
Welcome Weekend showcases the UTMB culture, peer networks and introduces UTMB leadership to our newest family members – YOU!
**This is a MANDATORY activity for ALL Incoming Students**
Watch Your Mailbox for Registration Information!
Hosted by Student Organization Leaders and the UTMB Parents Council
Sponsored by the UTMB Offices of Student Life & Alumni and Parent Relations

(click here for DRAFT schedule) 
Saturday, August 22nd 8 a.m. - 9 p.m. (click here for the schedule of events)
Galveston Island Convention Center at The San Luis Resort (Off Campus)
5600 Seawall, Galveston

The School of Health Professions: WOW - Week of Welcome
(click here for DRAFT schedule)  Draft only, subject to change
Begins Monday, August 24 thru Friday August, 28th
The University of Texas Medical Branch
Buildings you will visit during orientation located on this campus:

School of Nursing and Health Professions Building (SON/SHP Building)
Levin Hall Auditorium / Foyer

UTMB Campus Maps

For an interactive campus map, visit: http://www.utmb.edu/map/
Click here for a printable campus map

Before You Arrive
There are a few things you must do before you arrive for orientation. 

                     Complete and return your Student Immunization Card.
Immunization & Screening Requirements for enrollment as a student at UTMB and an Immunization Record form which must be completed and signed by your primary care provider or a nurse at the clinic where you receive your immunizations.  The immunization requirements comply with the State of Texas Higher Education Mandatory Immunization Requirements and the recommendations of the Texas Department of State Health and the CDC.  You must meet ALL identified requirements.  Students may not participate in direct patient care until all immunization requirements are complete.  Please note your TB skin test (PPD) must be within 6 months of enrollment. Send your card to: Lorita Nellums, Clinic Supervisor, UTMB Student Wellness, 301 University Boulevard, Route 0169, Galveston, TX  77555-0169.   If you have questions, you may contact Student Wellness at 409-747-9320 or by Fax 409-747-9330 or visit their website at UTMB - Student Wellness | Welcome

                     Read Important information about Bacterial Meningitis.
Return the Required Acknowledgement form regarding Bacterial Meningitis.  Submit the Acknowledgement form to: The University of Texas Medical Branch, Enrollment Services, 301 University Boulevard, Galveston, TX  77555-1305. If you have questions, you may contact Enrollment Services at 409-772-1215 or by Fax 409-772-4466 or visit their website at

                   Complete and return your Health Insurance Coverage Form.
All students are required to have health insurance as a condition of enrollment. UT System contracts with United Healthcare Student Resources to offer a low cost student injury and sickness insurance policy for all UT students.  Enrollment for UHC is completed online at www.uhcsr.com. More information on health insurance is available through the office of Student Wellness and on the Student Wellness website www.utmb.edu/studentwellness . Student Wellness assists students with issues and questions related to UHC insurance. The signed health insurance affidavit required for matriculation should be returned to Enrollment Services. Submit the Health Insurance Coverage form to: The University of Texas Medical Branch, Enrollment Services, 301 University Boulevard, Galveston, TX  77555-1305. You can access the form at http://www.utmb.edu/studentwellness/insurance/PDF/acknowledgementformhlthinsurance.pdf

If you don’t already have health insurance coverage or don’t provide proof of coverage, you will be charged for a policy with United Healthcare Insurance.  For more information, contact Enrollment Services at 409-772-1215.

                     Check with Enrollment Services Office to make sure your official transcripts have arrived if you’ve previously attended classes at other universities or colleges. Login to E-Connect UTMB Student Services Online at https://sisweb.utmb.edu/sp/utmb/student to check on the status of your application to ensure that all required documents and final official transcripts have been received.  If you have questions, please contact Enrollment Services at Enrollment.Services@utmb.edu. If you are currently enrolled, send your official transcripts at the end of the semester.  Be sure to have the transcripts sent from your previous school directly to the Enrollment Services Office at:  The University of Texas Medical Branch, Enrollment Services, 301 University Boulevard, Galveston, TX  77555-1305.  If your school can send the transcripts electronically via SPEEDE,  please use that method to send your transcripts to UTMB.

                     Authorize Background Check
Effective Fall 2006, all entering students must have undergone a security background check prior to matriculation.  After you have been offered acceptance and prior to your enrollment into any of the UTMB School of Health Professions Programs, please go to the following site and  order your background check. A copy will be returned only to you and the Associate Dean for Admissions and Student Affairs. Go to http://sahs.utmb.edu/background_checks.asp

                  Return the UTMB Student Resources Security Acknowledgement and Non-Disclosure Agreement
The registered UTMB student must fill out and fax a non-disclosure form before the beginning of the entering semester in order to get email access and access to departmental applications. Return by mail to: The University of Texas Medical Branch, Information Security Officer, 301 University Boulevard, Galveston, TX  77555-0849 or by Fax at 409-747-9061.

                     Student Profile Sheet
If you have not already done so with your application or interview, return your profile sheet to your department directly as indicated on the profile sheet.

Clinical Laboratory Sciences Online at: https://sahs.utmb.edu/cls/adm/login.asp
Physical Therapy
Physician Assistant Studies
Occupational Therapy
Respiratory Care

Supplement Profile Sheet for all departments

If you experience any problems with these forms, click here to report the problem.

Where Do I Go?

All School Orientation Although there are orientation sessions for specific schools and departments, the mandatory, all-school orientation session begins on Saturday, August 22, at 8:00 a.m. at the Galveston Island Convention Center at The San Luis Resort (Off Campus) at 5600 Seawall Boulevard in the Grand Ballroom. 

SHP Week of Welcome Student Orientation Begins Monday August 24 through Friday, August 28 on Campus at The University of Texas Medical Branch. See schedule for locations of sessions.

Where Do I Park?

STUDENT PARKING
All full-time UTMB students may purchase a Student Parking permit for $70, which is valid from September 1 through August 31 of each year. These permits may be purchased from the Parking Office located in room 2.206 of the Administration Building, (409) 772-1581. These permits are valid in designated student spaces on a first-come/first-served basis.

Pre-Registration for Parking Pass - Students who wish to purchase a yearly parking pass FOR 2009-2010 may do so by clicking here for the parking permit application.

Please read the information on the UTMB Auxiliary Enterprises webpage carefully and follow directions to purchase a parking pass. Incomplete applications may not be processed. You must send a check or money order with the pre-registration form to the parking office at the address listed on the website, no later than August 10, 2009. You may pick up your pass the week before orientation on either Thursday, August 20 or Friday, August 21, ONLY, or during the week of orientation. You must show a valid driver’s license or UTMB student ID. Although the parking permit officially begins on September 1, you will be allowed to use the permit during orientation week without being ticketed.

UTMB Auxiliary Enterprises (click here for full website)

Free Shuttle Parking and Shuttle Bus - If you choose not to pre-register for parking, and you do not have a valid parking pass during orientation, we also have a free parking lot and shuttle service. UTMB offers free parking to all students, employees, patients, and visitors from a large paved and improved lot bounded by Holiday Dr., Winnie St., and Seawall Blvd. Although this is a remote lot and may not afford the same level of convenience as on-campus parking, it contains ample space at no charge. Parking in this lot requires no registration or identifier. (For a complete schedule, click here)

The shuttle is scheduled to run back and forth between the shuttle lot & 8^th, 9^th, 11^th, and 13^th on Market. The first departure from the shuttle lot will be at 6 a.m., and the last departure will be at 9 a.m. The first departure from campus to the shuttle lot will be at 3:30 p.m. from 13^th & Market. The last departure will be at 6:30 p.m. from 13^th & Market. The small shuttle bus will pick up and drop off inside the lot. During all other times, a large city bus will run at 30-minute intervals and pick up and drop off on Holiday Drive at the entrance to the shuttle lot. The large bus will drop off and pick up on 8^th, 9^th, 12^th, & 14^th on Market. Both shuttle busses operate Monday through Friday. The Shuttle Service does not run on UTMB holidays. There is no charge for this service. There are security lights at this location, but it is highly recommended that you remove your car before dark. If that is not possible, it is recommended you call security at (409) 772-2691 for an escort.

Dormitory and UTMB Apartment Parking - Students owning a vehicle and residing in the University dormitories and apartments should register their vehicle with the Dorm Office. Once the vehicle has been properly registered, a dormitory parking hangtag will be issued at no charge. Students are cautioned that the dorm hangtags are only valid in the designated dormitory parking areas. The same policy is applicable for the other housing facilities on campus.

What Will Happen?

Various representatives from The University of Texas Medical Branch will present information to help you be more successful during your time as a student with us.  Most sessions are mandatory and all students must attend them:  Safety Awareness and Hazard Communication, Community Policing, Financial Aid, and Counseling.  However, you are strongly encouraged to attend the other scheduled presentations.

Optional activities are offered as well. See schedule for additional information.

What To Remember?

Your registration isn’t complete until tuition and fees are paid. Tuition and fees must be paid by the Sunday before your first day of class which is Midnight on Sunday, August 30. For payment processing visit the E-Connect website also known as, UTMB Student Services Online at https://sisweb.utmb.edu/sp/utmb/student.

For more specific information regarding registration and admissions, enrollment services, financial aid, student life, etc., visit the Office of Student Services website at http://www.utmb.edu/studentservices/index.html  

It is very important that you keep a current mailing address and phone number on-file in Enrollment Services office.  If you move or change phone numbers, don’t forget to contact them at 409-772-1215 or login to E-Connect UTMB Student Services Online at https://sisweb.utmb.edu/sp/utmb/student.  Name changes must be made in-person with proper official documentation such as a marriage license, adoption documents, court order name-change documents, etc.  Incorrect contact information could cause you to miss out on important information!

Helpful Contact Information

UTMB School of Health Professions
Office of Academic and Student Affairs
University of Texas Medical Branch
301 University Boulevard
Galveston, TX 77555-1136
Phone: (409) 772-3030 | Fax: (409) 772-1624
E-mail: mebeaupr@utmb.edu

Office of Enrollment Services
University of Texas Medical Branch
301 University Boulevard
Galveston, TX 77555-1305
Phone: (409) 772-1215 | Fax: (409) 772-4466
E-mail: enrollment.services@utmb.edu

Office of Student Life
University of Texas Medical Branch
301 University Boulevard
Galveston, TX 77555-1316
Phone: (409) 772-1996 | Fax: (409) 747-2527

Student Wellness
University of Texas Medical Branch
301 University Boulevard, 3.1002
Galveston, Texas 77555-0169
Phone: (409) 747-9320 | Fax: (409) 747-9330