Congrats to the Class of 2019!
Friday, August 16, 2019
2:00 - 5:00 pm *
Moody Gardens Convention Center, Expo B&C (Off Campus)
Seven Hope Boulevard, Galveston, TX 77554
*Note: Please anticipate the ceremony lasting approximately 2 to 2 1/2 hours.
Future Commencement Dates
- Friday, August 21, 2020
- Friday, August 20, 2021
- Friday, August 12, 2022
- Friday, August 11, 2023
Event Day Parking
Parking is available in the Moody Gardens Convention Center Parking Garage and surrounding lots as directed. Follow the directional signs upon entering the Moody Gardens property complex to the Convention Center Parking Garage.
A room block for overnight accommodations for families and guests is available at the Moody Gardens Hotel and Conference Center. Please reserve your room by contacting the reservations department below and specify you are with the UTMB School of Health Professions Commencement.
$179 (ask for UTMB School of Health Professions Commencement rate)
Must be made by July 25, 2019
One Hope Boulevard
Galveston, Texas 77554
- Toll Free
As an upcoming graduate, here’s what you need to know - and do - to assure an enjoyable, glitch-free commencement day.
SHP students DO NOT apply for graduation. Graduating students are identified by your department. Contact your department faculty advisor to ensure you have been added to the graduate list for the semester in which you have completed your program. Certificate students are not eligible to participate in the graduation ceremony.
Commencement Day Schedule
Schedule for Commencement Day
- 9:00 am Arrive at Moody Gardens Expo B&C
- 9:15 am Rehearsal begins (Students/Graduates ONLY)
- 11:00 am Rehearsal ends
- 1:00 pm Graduates return for lineup, Moody Gardens Expo A
- 2:00 pm Commencement ceremony begins
- 5:00 pm Ceremony ends (estimated)
Note to all graduates
- Please arrive at the assembly area at 9:00 am. Rehearsal is important to your commencement exercise experience, make arrangements to arrive on time.
- Not attending rehearsal and/or arriving late can affect the student in the following areas: robing, line up placement, name cards, processional, and procedures of the ceremony and diploma presentation, photos and recessional.
- A light continental breakfast will be provided. Rehearsal lasts approximately 2 hours (minimum).
- Print out the Commencement Day Information Sheet, this includes some important day of information and FAQs.
Guest Schedule for Commencement Day
- 1:15 pm Doors open, Moody Gardens Expo B
- 2:00 pm Commencement ceremony begins
- 5:00 pm Ceremony ends (estimated)
Arrival and Seating
There is no limit on the number of guests and tickets are not required for guests and they are seated on a first-come first-serve basis. Doors will open at 1:15 pm. Large groups may want to arrive earlier to find seats together. Saved seats will be released 15 minutes prior to the beginning of the procession and will be enforced by UTMB Police, Security and ushers. Doors will close if maximum capacity is reached. This decision is made by the Fire Marshall. For security purposes, the auditorium doors will remain locked between rehearsal and the ceremony.
ADA Accommodations - Persons with Disabilities
UTMB's School of Health Professions (SHP) strives to ensure that all graduates and guests can participate fully in this program. Therefore, any graduates, family members or guests, who require ADA accommodations, are welcome. Graduates and/or family members are encouraged to submit ADA related accommodations within 45 days of the scheduled event. Those ADA related accommodations are inclusive of but not limited to the following:
- Wheelchair space/or seating
- Sign language interpretation
- Other accommodations, as requested
Advanced arrangements must be made to confirm early admittance. One family member is permitted to sit with each person requiring seating for mobility-impaired. Other family members and friends may sit in the general assembly in the surrounding areas. We will make every effort to accommodate parents and guests without advance accessible seating requests on the day of Commencement, however accessible seating is limited and advanced planning is highly recommended.
If you have an accommodation request, email Michelle Conley at email@example.com in the Office of Academic and Student Affairs no later than Monday, August 12.
When you email your request, please include the name of the guest who needs the ADA related accommodation, the specific accommodation need (ie: wheelchair, walker, sign language interpretation etc.) and the guest name of who will accompany them. We cannot guarantee specific location requests.
Other Important Info
UTMB Photography will be capturing your commencement photos. Every student will be photographed as they receive their diploma as well as a second “portrait” taken as they depart the stage. All proofs will be available online at PartyPics.com a few days after the ceremony by using the following passwords:
- 2018: shp0818
- 2019: shp0819
Flower Orders & Diploma Frames
Flower bouquets will be available for sale on the day of graduation day. Please find the flower booth outside the entrance to the Moody Gardens Convention Center. Pre-orders for bouquets are accepted at the following website: https://www.thecommencementgroup.com/utmbhealthprofessions
All pre-orders can be picked up at our kiosk on graduation day. Cash & Credit Card accepted. Prices range from $25-$35.
Diploma frames and other graduation mementos will be available at the UTMB Campus Store booth inside Lobby A of the Convention Center. Please see a selection of diploma frames at the UTMB Campus Store.
View the 2018 Commencement Program (pdf)
Graduation vs. Commencement
There are important differences between commencement and graduation and we want you to be comfortable with these common university terms.
Commencement refers to the ceremony, officiated by the provost of the university, where you share the excitement and importance of your academic accomplishments with peers, family, and friends. It is also a time for the university, president, deans, program directors, faculty, and staff to pay special tribute to you for the outstanding efforts you have shown in earning your degree. The university holds one ceremony, traditionally in August, to celebrate the graduates for the academic year conferrals. There is no registration fee to attend commencement; however, graduates will need to secure academic regalia, and any costs affiliated with traveling to the ceremony location.
Graduation, on the other hand, is the process of completing all academic requirements for your degree, and settling all financial obligations, among a few other audits/assessments. The administrative process of degree conferral will indicate your official date of graduation. Conferral date is defined as the date on which your degree is officially awarded. There is one official commencement date per year, held in the month of August. Also note, that you will receive your diploma whether you attend commencement or not.
There are important instructions and deadlines that you will need to meet as you prepare to complete your program, so make sure you have met with your department academic advisor.
Attention Graduates: Please review the Graduate Checklist before the big day!
If you have any questions, please contact the Office of Academic and Students affairs at Office: 409-772-9411 or email firstname.lastname@example.org.